Posting

Settings

The Posting section contains a number of settings you should review before taking the module in use. Top left in the main section there are 3 mode buttons; Scanning, Manual, and Currency.

1. Scanning: mode for recognition of scanned documents.
2. Manual: normal accounting without scanning.
3. Currency: used when no scan, but will post in another currency.

The difference in the different modes is in which columns are available in the main part of the screen. In addition to this default setting, you can also customize the view by adding and removing as well as change the order of the columns.

To add or remove columns, click on the icon to the far right in the main part of the screen, it looks like a gear. This provides you with a list of all available columns. Here you can tick the columns you want to view and leave the columns you do not wish to view un-ticked.

You can also change the order of the columns by clicking on it and dragging it to where you want to in the order.

To reset to default, If you want to go back to the original settings, just click on the mode button while holding the CTRL key.

Settings button In the Posting screen you will find Settings in the top menu bar. Click on Settings to review or make changes.

There are four different settings you can revise here: 1. Posting mode: Three different entry modes related to the use of debit and credit. 2. Display mode: Displaying the stamp number image will be displayed in the screen either in a section in the screen or in a popup window if using second monitor. 3. Picture placement: This setting is linked to Display mode ‘ Normal ‘ . 4. Print: You can chose to print journal bundle journal or not .

Posting Mode
1. Normal: Uses both debit and credit on the same line; used when you want to input the entry on a single line, with simultaneous recording of debits and credits.
2. Dual: Whether a journal line is debit or credit; is used when you want to post on multiple lines. One line of the journal is either debit or credit.
3. Raw: No selection of debit or credit; used when you want to post on multiple lines without debit or credit, just Account codes and amounts. In order to post on the credit side, use minus (-) in front of the amount.

Display Mode
Normal: Default when working with one monitor. Here you can also choose to have the image on the left / right or top / bottom of the screen.
External: Select this when using 2 monitors. Image will be displayed in monitor 2. You can also change the picture mode from “Normal” to “External” by clicking on the button “Display Mode” in the menu bar.
Picture Placement: Used in conjunction with Display Mode “Normal”; choose whether you want the image to be placed to the left/right or top/bottom of the screen.

 

Posting a journal in the Posting screen. This example uses mode “Scanning”; Posting mode Normal; Display mode Normal, placement at Top.

Create a new bundle by clicking on “New” in the menu bar. A dialog box appears with today’s date as the proposed bundle name and posting date. If you need to change the posting date, make that change here. It is important to select a date that is close to the document date(s) so as to avoid posting to wrong period or similar.

It can also be helpful to add the operator’s initials to the bundle name, particularly if there are several operators Posting journals. You will then avoiding Posting each other’s bundles. Then press Save.

You have now created a new bundle and can start populating it with journals. To gain access to a greyed out field; in this case Stamp number – either double click into the field using the mouse or press the Space bar on the key board.

Whether you wish to key in a particular Stamp number you want to post; or you can select the stamp number by pressing the down arrow when the cursor is in this field. This displays a list of all available stamp numbers. You can use the arrow keys to scroll up/down the list and press ENTER to select. This search function using the arrow keys is found in all input fields in this screen. To clear the contents of a field, use the DELETE key. Once you have chosen the stamp number you press ENTER to proceed.

If you have selected picture mode “Normal” and image placement on the top, the line for displaying the scanned image will now be at the top. Have you selected the image position on the right, this line is now on the right side, etc. In order to view the scanned document, click on the line and the display opens. To return to the Journal, click again on the same line. The short cut keys for this are the HOME key or press ALT + the letter O simultaneously. When the image is displayed, you can scroll up and down the image using your mouse.

If you instead use the short cut keys (HOME or ALT + O) to display the image, the cursor remains in the field you were before you opened the image. This way you can write or search in the field while you have the image displayed. To scroll up and down the image without moving the cursor, use the buttons PG UP and PG DOWN. The function PG UP and PG DOWN works also when displaying the image “Externally”, which means that you can scroll the image you have display in monitor 2 while maintaining the cursor in desired field in monitor 1

You can also lock the display of the image, you achieve that by clicking on this icon:

How it should look when you have locked image and use image mode ” Normal” with image placement on the top . To remove the lock double click on this line:

Carry on with the Journal entry by selecting Journal type. Here you can also press the down arrow to display all journal types that are available. Select the journal type with the arrow keys and press ENTER to move to the next field. Document number appears automatically when journal type is selected.

To enter the date you write the day and month. In this example, we use 25 September 2013 as the date, so we enter 2509. If you post into a different year, you can write the year by day and month.

Then select the Account number. If you are unsure which account number to use, you can get suggestions by typing in for example the first two digits of the account number and then press the down arrow. This brings up the list of all available Accounts starting with those 2 digits. You can also search the account name using the down arrow.

Next is the VAT code, again use the down arrow for suggestions, select using ENTER.

In the Credit field use minus in front of supplier name, for example “24SevenOffice” and then press the down arrow to bring up suggestions. Choose ENTER or TAB to move to the next field.

When you have completed the journal for a document and press ENTER, the system selects the next stamp number so that we can continue with the next journal. As shown here has the new journal records been selected to display the VAT posting. If you do not want to see the VAT posting, you can hide it by clicking on this icon:

This brings up a small menu where you can deselect the “Hidden Line” to hide the VAT posting. If you also tick the “Deleted lines”, you will be able to see all the lines that have been deleted in this bundle.

To verify if you have not ticked the “Hidden Line”, you will still get the VAT amount displayed, but not the posting to the VAT account.

To complete the Journal and update the Nominal Ledger, click Save and then Complete.